Privacy Policy

1. Introduction

GoMeete ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our mobile application, or use our services.

Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access the site or use our services.

2. Information We Collect

We collect several types of information from and about users of our platform, including:

Personal Information: This includes identifiers such as your name, email address, telephone number, and postal address, as well as login credentials for your account.

Calendar Data: Information about your schedules, appointments, meetings, attendees, and any other data related to your calendar management needs.

Usage Information: Details of your visits to our platform, including traffic data, location data, logs, and other communication data, as well as the resources that you access and use on the platform.

Device Information: Information about your computer, mobile device, or other device that you use to access the platform, including IP address, operating system, and browser type.

3. AI Chatbot Data Collection

Our platform includes AI chatbot functionality that processes and stores additional types of data:

Chatbot Conversations: Text conversations between you and our AI chatbot are stored to provide the service and improve responses. These conversations may be retained for a period determined by your account settings.

Vector Embeddings: Our system creates vector embeddings (1536-dimensional numerical representations) of text content to enable semantic search capabilities. These embeddings do not contain personally identifiable information in their raw form but are linked to your user ID for access control purposes.

Uploaded Documents: When you upload documents to train or customize a chatbot, we extract and process the content, metadata, and structure of these documents. This information is associated with your user ID and the specific chatbot ID in our Azure AI Search index.

URL Content: When you provide URLs for a chatbot to crawl, we may process and store content from those websites to enhance the chatbot's knowledge base. You should only provide URLs you have permission to use for this purpose.

Chatbot Configuration: Settings you choose for your chatbots, including names, descriptions, customization options, and visibility settings (public/private).

Information We Collect Automatically

• Usage data: Information about how you use our services, including features accessed, time spent, actions taken, and interaction patterns.
• Device information: Data about the device you use to access our services, including device type, operating system, unique device identifiers, and mobile network information.
• Log data: Server logs, IP addresses, browser type, referring/exit pages, timestamps, pages viewed, and other browsing information.
• Cookies and similar technologies: We use cookies and similar tracking technologies to collect information about your browsing activities.

3. How We Use Your Information

We use the information we collect for various purposes, including:

• Providing, maintaining, and improving our services
• Processing transactions and managing your account
• Communicating with you about our services, updates, and promotional offers
• Personalizing your experience and delivering relevant content
• Analyzing usage patterns and optimizing our website and services
• Protecting against unauthorized access and fraud
• Complying with legal obligations

4. How We Share Your Information

We may share your information with:

• Service providers: Third-party vendors who perform services on our behalf, such as payment processing, data analysis, email delivery, and hosting services.
• Business partners: Companies with whom we partner to offer joint promotions or services.
• Other users: When you schedule meetings or share content with other users, your profile information and shared content may be visible to them.
• Legal requirements: When required by law, legal process, or government request, or to protect our rights, privacy, safety, or property.
• Business transfers: In connection with a merger, acquisition, or sale of assets, your information may be transferred as a business asset.

5. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

• Access and portability: You can request a copy of your personal information.
• Correction: You can ask us to correct inaccurate or incomplete information.
• Deletion: You can request that we delete your personal information.
• Restriction: You can ask us to restrict the processing of your data.
• Objection: You can object to our processing of your personal information.
• Withdrawal of consent: You can withdraw any consent you previously provided.

To exercise these rights, please contact us at privacy@gomeete.com.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, accidental loss, or damage. These measures include encryption, access controls, and regular security assessments.

While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. Therefore, we cannot guarantee absolute security.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When determining the appropriate retention period, we consider the amount, nature, and sensitivity of the data, the potential risk of harm from unauthorized use or disclosure, and applicable legal requirements.

8. International Transfers

Your information may be transferred to, and processed in, countries other than the country in which you reside. These countries may have data protection laws that are different from the laws of your country. We ensure that appropriate safeguards are in place to protect your information when transferred internationally.

9. Changes to This Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date at the top of this page. You are advised to review this Privacy Policy periodically for any changes.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us at: